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THE CONFERENCE AND CONVENTION AGENCY

Custom and flawless organization for 60 years

FLEXIBILITY, RESPONSIVENESS, AND AVAILABILITY

Our expertise is built on a deep understanding of the workings of conferences, conventions, and exhibitions, as well as mastery of the regulations specific to each sector. Passionate about our work, we assist our clients at every stage of their events, from preparation to completion. We are committed to delivering excellent service, using methods that combine quality and efficiency while ensuring flawless flexibility, responsiveness, and availability.

Conference room with oval-shaped table

A FLAWLESS ORGANIZATION

Voyages C. Mathez is a family-run company that draws its efficiency from the simplicity of its organization. Our decision-making and action pathways are extremely short : listening to clients on the ground, formulation, production, assistance. Organizing conferences involves many unforeseen events from diverse origins (coordination of speakers, availability and suitability of human and material resources deployed, logistics, etc.). These are factors that require our clients to have specific solutions. We strive to provide real added value. Beyond technical skills and our commitment to excellence and safety for our clients, we are particularly attached to certain values towards our clients, employees, and partners : trust and loyalty, respect, honesty and ethics, transparency, and flexibility.

Finally, listening and advising are at the heart of our work to anticipate your needs. We are committed to assisting you in all circumstances and on an ongoing basis.

Our reward: the renewed trust of our clients and partners !

  • Research and scouting of venues capable of hosting your conference
  • Design & management of a dedicated conference website in your colors and logo (useful information, online registration including accommodation, online payment)
  • Management of conference registrations and various offered items
  • Accommodation management with online availability for exhibitors and participants (regular hotel visits, meetings with hoteliers, price negotiations, contingents, payment and cancellation conditions, active monitoring of prices online)
  • Exhibition management (layout planning, preparation and distribution of exhibitor specifications, financial management and follow-up)
  • Sponsor management
  • Social program (speakers’ dinner, welcome reception, gala dinner, excursions for accompanying guests)
  • Badge management and distribution
  • Audiovisual equipment, WIFI
  • Hostess services
  • Welcome logistics
  • VIP transfers
  • Airport and hotel/conference center transfer logistics
  • Transport at preferential rates (rail, land, air)

500

events per year

100%

of our clients are highly satisfied with our services

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